Alumni Relations Associate 

GENERAL SUMMARY/OVERVIEW STATEMENT:
Reporting to the Chief Advancement Officer, the Alumni Relations Associate is responsible for the overall success of the annual giving, scholarships, and alumni relations programs. He/she directs and administers all aspects of annual giving which include: direct mail, e-solicitation, “Giving Tuesday” campaign, and personal solicitations; maintains and reports on annual giving metrics; assists with planning and execution of special events; continues to strengthen alumni
engagement through the Class Agent program; and, ensures timely donor recognition and stewardship. The Alumni Relations Associate is also responsible for securing increased, unrestricted gifts from all constituencies, and working with the Chief Advancement Officer, focuses on a portfolio of 25+ major annual fund prospects. He/she works directly with the CAO to identify, cultivate, and solicit major, annual gift support and helps to build the pipeline of
leadership gift prospects.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
· Provides leadership for the design, messaging, implementation, and evaluation of all aspects of a highly-segmented and personally-messaged Williams Fund program.
· Works with external vendors and internal staff to create and coordinate the Williams Fund appeal, Annual Report publication, and other related projects to meet the fundraising objectives of the Advancement department.
· Promotes and manages an effective Williams Fund Gift Society Program.
· Works with the President and the Chief Advancement Officer in identifying, researching and cultivating prospects for increased annual fund and major gift project giving.
· Works with the Chief Advancement Officer to identify prospects, set and achieve goals with a minimum portfolio of 25+ major annual fund prospects to increase and steward their support to the Williams Fund.
· Assists with the planning and implementation of key cultivation and stewardship events.
· Plans and implements multifaceted, well-rounded programs for alumni, students, parents, grandparents, and friends that increase goodwill and positive relationships with the school.

· Organizes and manages a “Giving Tuesday” campaign securing challenge gifts and working
with the Marketing and Communications Officer to implement a social media campaign to engage all constituencies.
· Promotes events that encourage alumni involvement including coordinating details and attending and participating in such events.
· Coordinates and builds upon an active Class Agent program, including recruiting, training and engaging new/additional Class Agents who will support the Williams Fund and alumni relations programming and help to strengthen relationships with their classmates and the school.
· In partnership with the School’s Marketing and Communications Officer, develops and executes a plan for alumni communication, including a quarterly alumni e-newsletter and other social media outlets.
· Works with the Database Manager to ensure accurate and complete alumni and parent database records, capturing contact, biographical and career information in various ways.
· Assists the Chief Advancement Officer in solicitation and stewardship of scholarship donors and confirms commitments from donors each year.
· Tracks active donor-funded scholarships and ensures the accuracy of those records.
· Coordinates with the School President, Principal and Admissions Director as needed with respect to donor-funded scholarships and funds.
· Strategically develops an initiative to educate current students about philanthropy and “giving back.”
· Seeks approval from Chief Advancement Officer for event or appeal expenditures prior to initiating.
· Completes other duties as requested to support the projects and goals of the Advancement Department.

QUALIFICATIONS:
· Minimum: Bachelor's degree.
· The ideal candidate has 5+ years of experience, preferably working in a non-profit
advancement department.
· Raiser's Edge software experience highly desirable.
· Demonstrated experience securing annual gifts of $5K or more through personal solicitation.
· Strong Microsoft Office skills, including Excel, Word, and PowerPoint.
· Excellent organizational and time management skills and the flexibility to adjust in the moment as the needs of the Department require.

· Ability to work accurately and efficiently in a fast-paced environment.
· Experience recruiting, managing, and motivating volunteers.
· Ability to set goals and achieve success in a disciplined, time-sensitive way.
· Strong oral and written communication skills including the ability to interact with a variety of people and clearly convey information in writing and in person.
· Proven project management skills.
· The ability to take initiative and set and meet goals independently, as well as to work effectively in a team environment.
· Commitment to respect and maintain confidentiality of donor information.
· Willingness to work evenings and weekends as warranted by meetings, events or other Department or School needs.
· Demonstrated commitment to the School’s Mission and values.

 

Archbishop Williams High School, located at 80 Independence Avenue in Braintree, MA opened in 1949. We are part of a Christian community that integrates learning with faith and focuses on developing the whole person. The school derives its name from the Most Reverend John Williams (1822-1907), first Archbishop of Boston. Archbishop Williams is credited with the development of the parochial school system in Boston.

NOTICE OF NON-DISCRIMINATION:

Archbishop Williams High School, Inc, is an equal opportunity employer and will consider applicants for all positions equally without regard to their race, sex age, color, national origin, or disability in accordance with applicable laws. Demonstrated commitment to the school’s Mission and values.

Interested candidates should forward a resume and cover letter to Maura Gilmartin at mgilmartin@awhs.org.